That will ensure that it multiplies correctly with your hourly rate.įor the decimal value of the minutes, simply divide the minutes by 60.Ĩ.25 hours Step 6: Add up total hours for pay period Once you figure out how to calculate how many hours you work, you’ll then want to convert that to decimal form. And, of course, certain states have different laws here. So, in addition to documenting the amount of time spent on breaks, you or your employer will also need to note when the person took their break. Keep in mind, production companies and some freelance positions might require stricter accounting. Sure, it may be easier to note this as a one-hour break, but you will likely have to get more specific than that. Now you have a total work day of 8 hours and 15 minutes.įor recording purposes, especially if you’re working with employees, unpaid breaks will often be shown as clocking in and out twice throughout the day-these will then be added to the timetable records.įor example, say you or your employee takes their break from 1:00 pm to 2:00 pm. Let’s say that you took an hour for a break. When you’re dealing with an hourly pay rate, you’ll also have to factor in breaks when figuring out how to calculate employee hours worked or how to add up the hours you work on your own schedule (like when you took a midday Netflix break). Your work day was 9 hours and 15 minutes in total. So 8:15 am remains 8:00 hours, but 3:35 pm becomes 15:35 hours.Įnd: 6:45 pm = 18:45 hours Step 3: Subtract start time from end timeĮasy enough! Now, subtract the time you started from the time that you ended to get your hours worked! Any time before 1:00 pm stays as is, but for 1:00 pm and onward, add 12 hours. Instead, how to work out hours per day is negotiated much more easily through military time.īecause military time measures time within the 24-hour day cycle, it's a much easier subtraction process. Don’t even try to work out the math from there. Honestly, the biggest thing that messes people up when they are trying to figure out how to calculate time for work is the whole am/pm distinction. Record that you started at 9:30am and ended at 6:45 pm. If your team is using Wrapbook, you can always adjust this if ever inputted incorrectly. If you're using a software solution, ensure your workers are inputting their correct start times. Simple as that-record what time you start and what time you end.Īgain, whether you’re directing yourself or your employees, emphasize the importance of noting these times. So here’s a step-by-step run-through of how to count hours, along with an example. From there, you can figure out how to calculate hours worked per day and then add them up to your total hours for your upcoming pay cycle. But the most common way to clock hours for payroll is using your start and end time. There are several ways and many programs available to help employers learn how to calculate employee hours worked or keep freelancers on track with how to add up work hours.
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